How does Workhr connect labour-hire timesheets to Xero?

Workers capture hours on site in the Workhr app with a GPS sign-in, a supervisor approves them, and the approved hours flow to Xero for payroll and to a Xero invoice for the client, from one timesheet.

Does it work with Xero Payroll in New Zealand and Australia?

Yes. Workhr maps approved hours to your Xero payroll earnings rates in both New Zealand and Australia, and raises the client side as a Xero invoice.

Do I still enter timesheets in Xero by hand?

No. That is the point. Hours are captured once on site and sent to Xero, so you stop re-typing paper or texted timesheets into Xero for pay and again for invoicing.

How are pay and charge rates handled?

Each shift snapshots the pay and charge rate that applied on the day, so a mid-assignment rate change only affects future shifts and your Xero payroll and invoices stay accurate.

Integrations / Xero integration

Xero integration

Labour-hire timesheets to Xero, pay and invoice in one flow.

Workhr captures the shift on site and sends approved hours to Xero for payroll and invoicing, so labour-hire and contracting teams stop re-keying timesheets into Xero by hand.

Book a demo →See the platform

If you run a labour-hire or contracting desk on Xero, the weak link is the timesheet. Hours come in on paper or by text, someone re-types them into Xero for payroll, then again for invoicing, and every re-key is a chance to get pay or a client bill wrong. Workhr captures the hours once, on site, and sends the approved result straight to Xero.

01 / CAPTURE

Hours captured on site, not re-typed later

Workers sign in and out on site with a GPS-stamped tap in the Workhr app. Supervisors approve from the client portal. By the time the week closes, the hours are already correct, approved and ready, with no shoebox of paper timesheets to type up.

GPS site sign-in and sign-out
Breaks and allowances captured with the shift
Supervisor approval before anything reaches Xero

02 / TO XERO

Approved hours to Xero payroll and invoicing

Once approved, hours flow to Xero: pay runs against your Xero payroll earnings rates, and the client side becomes a Xero invoice. Because pay and bill are derived from the same approved timesheet, the number your worker is paid for and the number your client is billed for always agree on the hours.

Maps to your Xero payroll earnings rates
Client hours become a Xero invoice
One source timesheet for both pay and bill

What syncs

Timesheet sourceWorkhr, on site

PayrollXero earnings rates

InvoicingXero invoices

RegionXero NZ + AU

03 / RATES

Rate-accurate, so a bill is never a surprise

Every shift carries the pay rate and charge rate that applied on the day it was worked. Change a rate mid-assignment and only future shifts move; worked shifts keep the rate they were done on. Your Xero payroll and invoices stay defensible.

Why teams choose Workhr

No re-keying

Timesheets are captured once on site and sent to Xero, not typed in twice for pay and invoicing.

Pay = bill hours

Both sides come from the same approved timesheet, so hours never disagree between payroll and the client invoice.

NZ and AU

Works with Xero payroll and invoicing on both sides of the Tasman.

FAQ

Common questions

How does Workhr connect labour-hire timesheets to Xero?: Workers capture hours on site in the Workhr app with a GPS sign-in, a supervisor approves them, and the approved hours flow to Xero for payroll and to a Xero invoice for the client, from one timesheet.
Does it work with Xero Payroll in New Zealand and Australia?: Yes. Workhr maps approved hours to your Xero payroll earnings rates in both New Zealand and Australia, and raises the client side as a Xero invoice.
Do I still enter timesheets in Xero by hand?: No. That is the point. Hours are captured once on site and sent to Xero, so you stop re-typing paper or texted timesheets into Xero for pay and again for invoicing.
How are pay and charge rates handled?: Each shift snapshots the pay and charge rate that applied on the day, so a mid-assignment rate change only affects future shifts and your Xero payroll and invoices stay accurate.

Stop re-typing timesheets into Xero.

See how a shift signed on site becomes an approved timesheet, a Xero pay run and a Xero invoice, from one capture.

Book a demo →Explore Workhr

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